Component Relations Committee

The Component Relations Committee will consist of a recommended seven (7) to nine (9) members, including the Chair, who shall be appointed by the President. The Executive Director shall be a non-voting advisor.

The committee will be tasked with the following.

  • Develop, evaluate, and maintain resources for component organizations.
  • Review and plan leadership development and training opportunities for component leaders at PCSO functions.
  • Plan a yearly gathering of PCSO component presidents and presidents-elect.
  • Encourage a culture of volunteerism within the PCSO and its component societies.
  • Provide training and skills to effectively govern component societies, including bi-annual officer onboarding.

The committee will oversee the following.

  • Maintenance of a current list of contact information for all officers and administrative staff of PCSO component societies.
  • Maintenance of a PCSO Update PowerPoint to be used at component meetings.
  • Regular communication with component leadership and scheduled visits to PCSO components through the PCSO Executive Committee.
  • Identification of future leaders for components and the PCSO.
  • Provision of a yearly educational grant of up to $1,500 for each component. (Components must apply for the grant yearly by submitting the component grant request form and adhering to the component grant request guidelines. See Appendix F.)
  • Active role of PCSO Directors to serve as a channel of communication between the PCSO and their component society and its officers on an ongoing basis during their term as PCSO Director, including attendance at component board and general membership meetings, presentation of written and oral update reports from the PCSO Board to the component societies, and submission of written update reports from the component societies to the PCSO Board.

Continuing Education Committee

The Continuing Education (CE) Committee will consist of up to nine (9) members, including the Chair, who shall be appointed by the President. Members must include at least one new and younger member. The Executive Director and meetings staff will serve as non-voting advisors. The Presidents for each meeting year being planned may also participate as an observer(s) if desired. Other one-year positions may be added when appropriate (e.g. local arrangements). The Chair will serve a two-year term, or longer if desired by the committee, and appointed by the President. The one-year positions will be appointed by the committee chair as needed.

In addition, the CE Committee will oversee an Industry Advisory Council (IAC) that will include representatives from top-level sponsors. The IAC will serve to provide feedback and valuable industry information to the PCSO for future meeting planning purposes. This group will meet, at minimum, once annually after completion of the fall annual meeting with select members of the CE Committee and PCSO leadership.

The committee will:

  • plan and execute the continuing education events of the PCSO, including, but not limited to the Annual Session in the fall and a continuing education event in the spring if scheduled;
  • ensure a meeting mobile app is made available and current for attendees;
  • scout future speakers;
  • create a database of speakers to keep track of past, current, and future speakers;
  • develop relationships with sponsors and exhibitors to ensure that meetings are beneficial to them as well as PCSO members;
  • oversee an Industry Advisory Council; and
  • maintain budgetary and financial oversight of the continuing education events.

The Committee should work from the Annual Session Meeting Manual (Exhibit C).

Governance Committee

The Governance Committee will consist of a recommended five (5) to six (6) members, including the Chair, who shall be appointed by the President. The committee will consist of the Immediate Past President and up to four (4) current members of the Board of Directors. The President shall be a non-voting advisor.

The committee will:

  • provide ongoing oversight of the management of the Society;
  • act as a liaison between PCSO volunteers and staff;
  • develop a useable evaluation form in collaboration with the Executive Director for use by PCSO leadership to assess staff performance;
  • develop a useable evaluation form for use by PCSO leadership to assess overall board performance and individual director performance;
  • report results of the evaluations at a Board of Directors meeting annually;
  • make recommendations on revisions to the bylaws as may be deemed advisable for the improvement of the Society and not in conflict with the provisions and policies of the AAO;
  • study all amendments proposed by members or by the Board and report its recommendations to the Board of Directors;
  • review changes in the bylaws of the AAO and submit recommendations for amendments to reflect these changes;
  • recommend bylaws changes to the various component societies;
  • review this manual annually based on the “Review of PCSO Policies” policy;
  • recommend changes as necessary to any existing PCSO policy; and
  • suggest any new policies of relevance.

Investment Committee

The Investment Committee will consist of a recommended four (4) to six (6) members, including the Chair, who shall be appointed by the President and be selected based upon expertise. Members may serve indefinitely to ensure that the Society is guided by sound investment knowledge. The Secretary-Treasurer and Executive Director shall be non-voting advisors.

The committee will:

  • monitor PCSO investments and reserves;
  • suggest adjustments to PCSO investments and reserves based upon objectives set forth; and
  • be guided by the Reserve Fund policy included herein.

Membership and Communications Committee

The Membership and Communications Committee will consist of a recommended nine (9) to 12 members, including the Chair, who shall be appointed by the President. The Executive Director shall be a non-voting advisor and social media vendor shall serve as consultant. The current PCSO representatives to the AAO Council on Communications and AAO Council on Membership, Ethics, & Judicial Concerns will be available to consult as needed.

The committee will:

  • coordinate all membership recruitment and retention/renewal efforts;
  • manage all aspects of communication to PCSO membership;
  • examine new vehicles for communication with PCSO members;
  • identify timely and relevant information to share with PCSO members;
  • create a social media strategy for the PCSO;
  • oversee a social media timeline and calendar for postings:
  • cultivate timely and relevant content for PCSO members;
  • manage all social media postings on a variety of platforms;
  • monitor the PCSO website for relevance to PCSO members; and
  • suggest content for the website.

Nominating and Awards Committee

The Nominating and Awards Committee will consist of the three most recent Immediate Past Presidents and two current senior directors appointed by the President. The Trustee, current President, and Executive Director will serve as non-voting participants. The most recent Immediate Past President will serve as Chair.

The committee will:

  • provide nominations for the Secretary-Treasurer of the Society and report recommendations to the Board of Directors and to the current Secretary-Treasurer prior to the Ad Interim meeting for ratification and to allow for notice to the general membership no less than sixty (60) days prior to the Annual Session;
  • provide nominations for Society and other awards as requested;
  • review any additional nominations (for qualification only) that may come from the membership; and
  • be guided by the Nominating and Awards Committee Information and Responsibilities document. See Appendix I.

Orthodontic Educators Committee

The committee will consist of the directors of the orthodontic programs within the geographic boundaries of the PCSO and the PCSO representative to the AAO Council on Orthodontic Education who will create the agenda for their meeting every fall. The incoming Secretary-Treasurer of the PCSO shall attend committee meetings as an observer.

The term of committee members shall be indefinite but determined by their position as program director of their respective orthodontic programs.

The committee shall discuss items of mutual interest pertaining to orthodontic education and research programs and the incoming Secretary-Treasurer shall submit a report to the Board of Directors annually.

PCSO Women Orthodontists Committee

The PCSO Women Orthodontists Committee will consist of a recommended seven (7) to nine (9) members, including the Chair who will be appointed by the President, and shall be only female members of the PCSO. The Executive Director and any female executive committee members shall be non-voting advisors.

The committee will:

  • address concerns of women orthodontists; and
  • suggest recommendations for how the PCSO can better meet the needs of women orthodontists.

Resident Committee

The Resident Committee will consist of one resident member in good standing from each orthodontic residency program within the PCSO region. The AAO resident champion from each of the PCSO’s residency programs will be the default PCSO resident representative, unless the residency program identifies separate representatives. The PCSO New and Younger Member Director-at-Large will serve as chair of the Resident Committee. The Council on New and Younger Member representative and Executive Director shall be non-voting advisors.

The committee will:

  • address the needs of resident members;
  • provide a conduit through which residents can bring issues to the attention of the PCSO Board of Directors and appropriate committees, improving bi-directional communication;
  • inform their colleagues about the AAO, PCSO, and component;
  • encourage participation, involvement, and attendance from their colleagues; and
  • work to have at least one scientific posterboard submission from their program at the Annual Session each year.

Virtual Learning Committee

The Virtual Learning will consist of a recommended five (5) to seven (7) members, including the Chair who shall be appointed by the President. The Executive Director shall be a non-voting advisor.

The committee will:

  • coordinate virtual learning content on a variety of topics with both live and pre-recorded sessions;
  • secure speakers for virtual learning sessions;
  • ensure that virtual learning is engaging and valuable for members;
  • seek to continually improve the quality and relevance of virtual learning provided by the PCSO;
  • evaluate the virtual learning platform to ensure it meets the needs of PCSO;
  • market virtual learning content to members; and
  • recommend pricing for virtual learning content.

Critical Issues Task Forces

Critical Issues Task Forces (CITF) will focus on board-identified PCSO critical issues, taken from and building upon the strategic plan, to initiate action and ideas within existing structures to better serve PCSO members.

Each CITF shall be selected by the Board of Directors and will consist of at least one (1) member of the PCSO Board of Directors, who shall serve as chair, and a recommended five (5) to nine (9) other members selected from the PCSO membership, who may or may not be a part of the PCSO Board of Directors. In addition to these members, each CITF will include one new and younger member, within ten (10) years of graduation, selected from the PCSO membership who may or may not be a part of the PCSO Board of Directors and a liaison from the Executive Committee.